Title: Events Assistant
Reports to: Director of Events
Job Summary: The Events Assistant is responsible for managing the registration process for events and assisting in administrative tasks for several events of varying size. This staff member will work in a busy and cyclical events environment under the supervision of the director of events and in collaboration with an event manager. The Events Assistant should have an interest in event management, experience providing outstanding customer service, be an enthusiastic professional, enter data with speed and accuracy, meet deadlines with little supervision, and be willing to travel to meeting locations.
Job Duties: Responsibilities include but are not limited to:
- Managing the registration process for events, which includes updating the CRM database on a daily basis, and creating and monitoring events in Eventbrite and e-Show.
- Monitoring and fielding “qualified donor” policy questions.
- Processing payments for event registrations and reconciling costs with the Director of Finance.
- Staffing an orderly registration desk onsite at events.
- Monitoring the event supply inventory and ordering supplies as directed.
- Assisting with donor research to develop invitation lists and recruit new attendees.
- Drafting and sending out logistical e-mails in advance of events.
- Compiling and printing event collateral and program materials in coordination with the events and marketing and communications teams to produce error-free materials for event attendees.
- Packaging and shipping event supplies in a timely and cost-effective manner to various event locations around the country.
- Serving as a liaison for event speakers; providing each speaker with vital logistical information in advance of the event and processing reimbursements after each event.
- This position requires a candidate with a customer-service attitude suited to working with highly successful business leaders and philanthropists. The candidate should display characteristics of cheerfulness, confidence, and professionalism.
- A successful candidate will have strong computer skills and demonstrate proficiency in using Microsoft Outlook, Word, Excel, and Publisher. Experience with excel fields and data merges, or the ability to master is required.
- Additionally the ideal candidate will know or show ease of learning in customer relationship management databases, e-mail marketing programs, and online survey platforms.
- The ideal candidate should be a self-starter, deadline driven, excel at multitasking, possess strong organizational and time management skills, and be very attentive to detail. He/she should also enjoy working in cyclical working environment, with frequent repetition of tasks.
- The ideal candidate will possess the ability to collaborate well with all staff members to complete projects.
- Education: Bachelor’s Degree
- Location: Washington, D.C.
- Understand and support The Philanthropy Roundtable mission and guiding principles.
- Up to two years of experience.
- Willingness to travel domestically (3-4 weeks a year.)
To apply: Please email a cover letter and resume to Lindsay Miller at firstname.lastname@example.org.